Administrative Assistant for Sheriff's Office
First Review of Applications - July 26, 2019; Use this application to apply.
Starting Salary: $30,199 plus benefits
General Definition of Work
Performs skilled administrative support work receiving, screening and processing telephone calls and serving as receptionist for department, scheduling appointments, handling complaints, assisting the public, typing a variety of documents, maintaining records and files, preparing reports, and related work as apparent or assigned. Work is performed under the moderate supervision of the assigned departmental supervisor.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.
Essential Functions
Acts as a receptionist; greets visitors; answers telephone; provides information; forwards calls to appropriate party; assists the public with the completion of standardized records or documents; directs visitors to appropriate party.
Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.
Types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, meeting minutes, etc. where a knowledge of format and presentation is necessary; answers routine correspondence independently.
Assists in the coordination and preparation of periodic, special and other reports; collects information from a variety of sources and compiles data.
Receives and accounts for various revenues; posts, checks, balances and adjusts accounts; gathers, assembles, tabulates, checks and files financial data; assists with the preparation of payroll.
Processes requests for information and reports.
Prepares and codes purchase orders and invoices; prepares and monitors work order system; keeps cost and inventory records.
Makes schedules; coordinates meetings; makes appointments.
Receives, sorts, processes and distributes incoming and outgoing mail.
Operates a variety of standard office equipment.
Knowledge, Skills and Abilities
General knowledge of standard office practices, procedures, equipment and office assistance techniques; general knowledge of business English, spelling and arithmetic; general knowledge of the organization and functions of the department and of general administrative policies and practices; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to type dictation at a reasonable rate of speed; ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor; skill in the operation of personal computer equipment and related office software; ability to establish and maintain effective working relationships with associates and the general public.
Education and Experience
High school diploma or GED and moderate experience in general administrative support, or equivalent combination of education and experience.
Physical Requirements
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel and occasionally requires standing, walking and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
Special Requirements
May require possession of or ability to acquire Notary Public license, completion of Microsoft program courses and records management classes depending on departmental assignment.
Valid driver's license in the State of North Carolina.