BOARD OF COMMISSIONERS

JEFFREY B. JENNINGS
Chairman
SAMUEL K. SHAW, SR.
Vice-Chairman
J.C. ROUNDTREE
MELVIN JERALDS
CLAYTON D. RIGGS

RANDELL K. WOODRUFF
County Manager

AVA MURGIA
Clerk of the Board/
Assistant to the Manager

Camden County Board of Commissioners

Regular Meeting

April 19, 2004

7:00 p.m.

Senior Center, Courthouse Complex

Camden, North Carolina

MINUTES

The regular meeting of the Camden County Board of Commissioners was held Monday, April 19, 2004 at 7:00 p.m. in the Senior Center Conference Room, Courthouse Complex. The following members were present:

Chairman Jeffrey B. Jennings

Vice Chairman Samuel K. Shaw

Commissioners J.C. Rountree, Melvin Jeralds, and Clayton Riggs

County Manager Randell Woodruff

Clerk to the Board Ava Murgia

Chairman Jennings called the meeting to order and invocation was given by Chairman Jennings.

Public Comments

Chairman Jennings called for any comments from the public.

Aubrey Lewis, 141 Small Drive, Hertford, who is building on Keeter Barn Road, South Mills Township, spoke in opposition of a sewage treatment plant in South Mills Township.

Linda Hagger, 112 Keeter Barn Road, South Mills Township, spoke in opposition of a sewage treatment plant in South Mills Township.

Jerry Bandy, 140 Keeter Barn Road, South Mills Township, spoke in opposition of a sewage treatment plant in South Mills Township.

David Burnham, 116 Docks Landing, Wharfs Landing, South Mills Township, spoke in opposition of a sewage treatment plant in South Mills Township.

Willie Glaubke, 110 Long Pine Road, Sanders Crossing, South Mills Township, spoke in opposition of a sewage treatment plant in South Mills Township.

Lahonda Carter, 101 Long Pine Road, Sanders Crossing, South Mills Township, spoke in opposition of a sewage treatment plant in South Mills Township.

Lynn Beedie, 155 Keeter Barn Road, South Mills Township, spoke in opposition of a sewage treatment plant in South Mills Township.

Jimmy Brickhouse, 600 Main Street, South Mills Township, spoke in opposition of a sewage treatment plant in South Mills Township.

Charles Jolly, 180 Keeter Barn Road, South Mills Township, spoke in opposition of a sewage treatment plant in South Mills Township.

Ronald Murphy, 132 Keeter Barn Road, South Mills Township, spoke in opposition of a sewage treatment plant in South Mills Township.

Debra Vine, 106 Keeter Barn Road, South Mills Township, spoke in opposition of a sewage treatment plant in South Mills Township.

Kathy Stafford, 126 Keeter Barn Road, South Mills Township, spoke in opposition of a sewage treatment plant in South Mills Township.

Eric Weatherly, Hobbs Upchurch, answered various questions regarding location, odor, affluent and sewage treatment procedures at pump stations.

Sandy Duckwall, 102 Smith Drive, Camden Village, suggested a special public information meeting be held with the Board of Commissioners and Engineer to answer any questions the public may have regarding the sewage treatment plant.

Hearing no objection, Chairman Jennings so ordered the County Manager and staff to work with Eric Weatherly, Linda Hagger to coordinate a date for a public meeting regarding the sewage treatment plant to be held in the Camden County Courtroom.

Public Comments - Nancy Ferebee – Camden County Courthouse

Mrs. Nancy Ferebee, 337 North NC 343, Camden read into the minutes the following from a letter addressed to the Board dated March 15, 2004:

In early nineteen ninety-nine a committee was appointed to monitor and advise in the restoration of the original Camden County courthouse. Once the actual restoration process began, the committee was seldom informed of the progress of the project or changes being made.

Now with the project apparently on hold, committee members have been approached by people who have contributed financially to the project. They are puzzled and question the current status of the restoration.

Such information could be handled by the committee. But, the committee does not have this information, nor has the committee been part of the decision making process on a regular basis. The committee never had a chairperson, regularly scheduled meetings, or a liaison with the architect.

Therefore, we respectfully suggest that the Camden County Board of Commissioners release information to inform the committee and public the current status of the courthouse restoration project.

Consideration of Minutes - March 31, 2004 Joint Meeting with Planning Board and April 5, 2004 Regular Meeting

Commissioner Rountree made a motion to approve the minutes of the March 31, 2004 Joint Meeting with the Planning Board and April 5, 2004 Regular Meeting. The motion passed with Chairman Jennings, Commissioners Shaw, Rountree, Jeralds, and Riggs voting aye; no Commissioner voting no; no Commissioner absent; and no Commissioner not voting.

Consideration of Agenda

Chairman Jennings asked for any amendments to the agenda.

Chairman Jennings asked that the agenda be amended as follows: add IX. New Business, F. Historic Courthouse and add IX. New Business, G. New Representative for Northeastern Workforce Consortium Board.

Commissioner Jeralds made a motion to approve the agenda as amended. The motion passed with Chairman Jennings, Commissioners Shaw, Rountree, Jeralds, and Riggs voting aye; no Commissioner voting no; no Commissioner absent; and no Commissioner not voting.

Public Hearing –Ordinance No. 2004-04-01 - A Proposed Ordinance Amending An Ordinance of the Camden County Board of Commissioners Defining and Prohibiting Nuisances Within Camden County

Commissioner Riggs made a motion to go into public hearing to receive comments from the public regarding Ordinance No. 2004-04-01 - A Proposed Ordinance Amending An Ordinance of the Camden County Board of Commissioners Defining and Prohibiting Nuisances Within Camden County. The motion passed with Chairman Jennings, Commissioners Shaw, Rountree, Jeralds, and Riggs voting aye; no Commissioner voting no; no Commissioner absent; and no Commissioner not voting.

At the April 5, 2004 Board meeting, Ordinance No. 2004-04-01 was set for public hearing on April 19 at 7:00 p.m. or as soon thereafter as the agenda allows and public notice was given in the Daily Advance.

Dave Parks stated Section 6 Penalties and Remedies for Violations was the proposed amendment to the Ordinance Defining and Prohibiting Nuisances Within Camden County.

Chairman Jennings called for comments from the public.

Frank Eason, 916 North NC 343, South Mills, stated the county should be fair and straight across the board with everyone.

Mike Andrews, 110 Culpepper Road, South Mills, questioned if more information could be on the website regarding the proposed changes to ordinances, if the closed session meeting minutes can be viewed on the website and asked if the day Board meetings could be changed to nights with both meetings held at night.

Chairman Jennings stated the Camden County Ordinances are on the website and the proposed amendments can be posted as well, the closed session minutes are available after five (5) years and stated the change of both Board meetings to nights would be discussed at the upcoming Budget Workshop.

Commissioner Rountree made a motion to go out of public hearing regarding Ordinance No. 2004-04-01 - A Proposed Ordinance Amending An Ordinance of the Camden County Board of Commissioners Defining and Prohibiting Nuisances Within Camden County. The motion passed with Chairman Jennings, Commissioners Shaw, Rountree, Jeralds, and Riggs voting aye; no Commissioner voting no; no Commissioner absent; and no Commissioner not voting.

Historic Courthouse

Hearing no objections, Chairman Jennings so ordered the County Manager to schedule a meeting with the Courthouse Restoration Committee and Attorney Mullen.

Clarann Mansfield, Finance Officer, stated Attorney Mullen informed her that he was in contact with Mr. Gardner’s attorney.

Board of Equalization and Review

Chairman Jennings recessed the Board of Commissioners meeting and Commissioner Riggs made a motion to convene the Board of Equalization and Review. The motion passed with Chairman Jennings, Commissioners Shaw, Rountree, Jeralds, and Riggs voting aye; no Commissioner voting no; no Commissioner absent; and no Commissioner not voting.

Mary Rhodes, Tax Administrator, was present to answer questions from the Board. Printout of the following case was provided to the Board:

Aubrey and Barbara Lewis

Mr. Lewis stated that he built his home for $80,000.00, it is valued at $111,750.00 and thinks this is too high.

Chairman Jennings stated the Board will review his request and a time for viewing these properties would be established. Mary Rhodes would notify Mr. Lewis of that time.

There being no further comments, Commissioner Rountree made a motion to recess the Board of Equalization and Review and reconvene the Board of Commissioners meeting. The motion passed with Chairman Jennings, Commissioners Shaw, Rountree, Jeralds, and Riggs voting aye; no Commissioner voting no; no Commissioner absent; and no Commissioner not voting.

Storage Buildings in Core Village Areas

Rusty Jacobs requested the Planning Board recommend an amendment to the UDO Chapter 151.334 (Permissible Use Table) to permit storage units in a Community Core District (CCD) (Use #10.210).

The Planning Board recommended denial of the request on a 6-0 vote. The decision was based on the intent that the Community Core District was established to meet social, shopping, employment, and some housing needs of the county’s rural residents in a village type environment.

Dave Parks stated an applicant may apply for rezoning.

Sprint – Frame Relay Agreement

County Manager Randell Woodruff informed the Board the Frame Relay Agreement for thirty six (36) and sixty (60) months was received. Staff asked Jesse Stallings to review the agreement and Mr. Stallings approved the agreement. County Manager Woodruff stated once the agreement was signed, Sprint would schedule the installation within thirty (30) days.

At the November 3, 2004 Board meeting, the Board approved Sprint as the Internet Service Provider of a T-1 Frame Relay System for a period of sixty (60) months.

Consideration of Ordinance No. 2004-04-01 A Proposed Ordinance Amending An Ordinance of the Camden County Board of Commissioners Defining and Prohibiting Nuisances Within Camden County

Hearing no objection, Chairman Jennings so ordered this matter laid over until the May 3, 2004 Board for consideration of comments received from the public.

Tax Matters – Refunds, Pick‑Ups and Releases

The following releases, pick ups and refunds were submitted by the Tax Administrator for approval:

Marguerite Whitehurst $127.05 Release Sr. Exempt

Marguerite Whitehurst $142.29 Release Sr. Exempt

Marguerite Whitehurst $150.58 Release Sr. Exempt

Clarence Richardson $159.45 Pick Up Discovery

Clarence Richardson $173.25 Pick Up Discovery

Clarence Richardson $187.05 Pick Up Discovery

Commissioner Rountree made a motion to approve tax release, pick‑ups and refunds as submitted by the Tax Administrator. The motion passed with Chairman Jennings, Commissioners Shaw, Rountree, Jeralds, and Riggs voting aye; no Commissioner voting no; no Commissioner absent; and no Commissioner not voting.

Resolution No. 2004-04-05 Annual Participation Agreement – Resolution to Adopt the Interlocal Agreement and to Join the North Carolina Association of County Commissioners Joint Risk Management Agency Workers’ Compensation Fund

The NCACC Services Risk Management Pools annual participation agreement Resolution No. 2004-04-05 is required for the Workers’ Compensation Fund.

Commissioner Riggs made a motion to approve Resolution No. 2004-04-05. The motion passed with Chairman Jennings, Commissioners Shaw, Rountree, Jeralds, and Riggs voting aye; no Commissioner voting no; no Commissioner absent; and no Commissioner not voting.

Approved Resolution No. 2004-04-05 reads as follows:

Resolution No. 2004-04-05

RESOLUTION TO ADOPT THE INTERLOCAL AGREEMENT AND TO JOIN THE NORTH CAROLINA ASSOCIATION OF COUNTY COMMISSIONERS JOINT RISK MANAGEMENT AGENCY WORKER’S COMPENSATION FUND

WHEREAS, the Program Member (“Member”) is required to provide payment of

workers’ compensation claims to employees; and

WHEREAS, the North Carolina Association of County Commissioners Joint Risk Management Agency has been established by counties pursuant to G.S. §153A-445 (a)(1) and G.S. §160-A-460 through §160A-464; and

WHEREAS, it is desirable for the Member to join the North Carolina Association of County Commissioners Joint Risk Management Agency and participate in its workers’ compensation fund in order to provide a method of risk sharing for workers’ compensation claims of its employees;

NOW, THEREFORE, BE IT RESOLVED that the Board of Member hereby adopts the interlocal agreement entitled “Interlocal Agreement for a Group Self Insurance Fund for Workers’ Compensation Risk Sharing,” and thereby joins and agrees to participate in the North Carolina Association of County Commissioners Joint Risk Management Agency which has been formed to create a group fund to pay and service the workers’ compensation claims of the employees of the counties and other local agencies joining the Agency.

BE IT FURTHER RESOLVED that the undersigned official of the Member is authorized

to execute the application to join the North Carolina Association of County Commissioners Joint Risk Management Agency.

This the 19th day of April, 2004.

__________________________________

Chairman, County Board of Commissioners

Attest: ___________________________

Clerk

Resolution No. 2004-04-06 Annual Participation Agreement – Resolution to Adopt the Interlocal Agreement and to Join the North Carolina Counties Liability and Property Joint Risk Management Agency

The NCACC Services Risk Management Pools annual participation agreement Resolution No. 2004-04-06 is required to protect against liability claims and property losses and to provide a method of risk sharing for those claims.

Commissioner Jeralds made a motion to approve Resolution No. 2004-04-06. The motion passed with Chairman Jennings, Commissioners Shaw, Rountree, Jeralds, and Riggs voting aye; no Commissioner voting no; no Commissioner absent; and no Commissioner not voting.

Approved Resolution No. 2004-04-06 reads as follows:

Resolution No. 2004-04-06

RESOLUTION TO ADOPT THE INTERLOCAL AGREEMENT ESTABLISHING THE NORTH CAROLINA COUNITES LIABILITY AND PROPERTY JOINT RISK MANAGEMENT AGENCY AND TO JOIN THAT AGENCY

WHEREAS, the Program Member (“Member”) desires to protect against liability claims and property losses and to provide for payment of claims or losses for which the county may be liable; and

WHEREAS, the North Carolina Counties Liability and Property Joint Risk Management Agency been established pursuant to G.S. §153A-445 (a)(1) and G.S. §160A-460 through §160A-464; and

WHEREAS, it is desirable for the member to join the North Carolina Counties Liability and Property Joint Risk Management Agency in order to provide a method of risk sharing for liability claims and property losses;

NOW, THEREFORE, BE IT RESOLVED that the Board of the Member hereby adopts the interlocal agreement entitled “Interlocal Agreement Establishing the North Carolina Counties Liability and Property Joint Risk Management Agency,” and thereby joins and agrees to participate in the North Carolina Counties Liability and Property Joint Risk Management Agency, which has been formed to create a group fund to pay liability claims and property losses of the counties and other local agencies joining the agency.

BE IT FURTHER RESOLVED that the undersigned official of the Member is authorized to execute the application to join the North Carolina Counties Liability and Property joint Risk Management Agency.

This the 19^th day of April , 2004.

______________________________________

Chairman, County Board of Commissioners

Attest: ___________________________

Clerk

Budget Amendments – 2003-04-BA93 – 2003-04-BA95

Commissioner Riggs made a motion to approve the following budget amendments as submitted by the Finance Officer:

2003-04-BA93 Additional Debt retired

2003-04-ba94 Purchase of Holmatro equipment

2003-04-BA95 Balance in School building bonds

The motion passed with Chairman Jennings, Commissioners Shaw, Rountree, Jeralds, and Riggs voting aye; no Commissioner voting no; no Commissioner absent; and no Commissioner not voting.

2003-04-BA93

BUDGET AMENDMENT

CAMDEN COUNTY ADMINISTRATIVE UNIT